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Information for Contributors

Standards for contributors:

  • You must comply with the spirit of the following standards as well as the letter. The standards apply to each part of any contribution as well as to its whole

  • These standards apply to all material which you contribute to our site, and to any interactive services associated with it

Contributions must:

  • Be accurate (where they state facts)

  • Be genuinely held (where they state opinions)

  • Comply with applicable law in the UK and in any country from which they are posted

Contributions must not:

  • Contain any material which is defamatory of anyone

  • Contain any material which is obscene, offensive, hateful, or inflammatory

  • Promote sexually explicit material

  • Promote violence

  • Promote discrimination based on race, sex, religion, nationality, disability, sexual orientation, or age

  • Promote or support modern slavery

  • Infringe any copyright, database right or trademark of any other person

  • Be likely to deceive any person

  • Be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence

  • Promote any illegal activity

  • Be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience, or needless anxiety

  • Be likely to harass, upset, embarrass, alarm, or annoy any other person

  • Be used to impersonate any person, or to misrepresent your identity or affiliation with any person

  • Give the impression that they emanate from us if this is not the case

  • Advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse

Hints and Tips for Contributors and Reviewers.
Written Content: 

Most website developers agree that websites require a specific style of writing. Readers view websites in a different way to other forms of media: they generally don’t read in detail; they skim and move from page to page looking for key words and headlines. The guidance below, will help authors to write for the website and assist reviewers. 

Key points to consider when writing for the website:

  • Write simply and be concise: You do not need to use 200 words when you could use 100. Avoid long complex sentences, and complicated terms – use links to supportive information if more detail is required 

  • Spelling, Grammar, and Abbreviations: Grammar and spelling must be perfect

Style of writing:

  • Put the essential and most interesting information at the beginning. Include additional information in order of diminishing importance

  • Use keywords and terms that are commonly used to describe your topic. Avoid using proprietary terms and abbreviations as much as is possible

  • Use links to connect to more in-depth complex information if required. Links should be a consistent colour and style. Do not change the colour of a link

  • Use headings to break up your text and subheadings so users can find information faster

  • Use paragraphs to break up different ideas, avoid long, dense blocks of text. Several short paragraphs are preferable to a single long paragraph

  • Use bulleted lists in place of long series or text lists 

  • Use bold very sparingly to draw attention or emphasize an important point 

  • Use the proper case, sentence case is much easier to read than uppercase 

​​​Appropriate Use of Images and Video:

Images and videos can be used to add context, meaning or otherwise support the page text

Images:

  • Images must be original, free of copyright or been granted permission for use

  • Images should have little-to-no text in them and include an 'alt' description which conveys the meaning of the image, for accessibility

  • Photos must be well-coloured and in focus

  • Do not use flashing, flickering, blinking or otherwise animated images

  • Use appropriate image format to ensure best image quality and smallest file size:

    • JPEG for photos and full-colour images

    • PNG for line drawings, low-mid colour images, and images with transparency

    • GIF for line drawings, low-colour images, and images with transparency

Videos:

  • Video must be high quality, in focus and have clear audio.

Copyright: in cases where copyrighted material is posted with the permission of the content owner, that permission must be attained in writing and be available for verification if needed.

Thank you.

Disclaimer and Condition of Use Policy 

This policy sets out the terms between you and us under which you may access our website This policy applies to all users or, and visitors to, our site. Your use of our site means that you accept, and agree to abide by this condition of use policy.

Disclaimer 

  • The information contained in this website is for general information purposes only. The information is provided by the UK Acute Oncology Society and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

  • In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

  • Any views expressed by individual contributors are the personal views of those contributors and cannot be taken to represent the views of the society.

  • Through this website you can link to other websites which are not under the control of UK Acute Oncology Society. We have no control over the nature, content, and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

  • Every effort is made to keep the website up and running smoothly. However, the Acute Oncology Society takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

Reliance on information posted

Commentary and other materials, posted on our site are not intended to amount to information or advice on which reliance should be placed. We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any user of our site, or by anyone who may be informed of any of its contents. 

Our site is primarily intended for health professionals who require access to the information on it for their professional or educational work. 

Where any commentary or other material (including videos) posted on our site is based upon an opinion, you should be aware that other professionals in the field may have a different opinion. There are also continuous advances in medical research. When reading any such commentary or material you must, therefore, consider the same considering other professional guidance and medical advances. Accordingly, you must satisfy yourself as to suitability and appropriateness of any information obtained through our site and you must make your own independent judgement in respect of the course of action that you take regarding your patients as any action that you take in respect of your patients is your responsibility and not the responsibility of the UK Acute Oncology Society.

Confidentiality

The internet is not a secure medium of communication therefore the website group cannot guarantee the security of any information which users input onto the website. The society is not and will not be responsible for any damages a user may suffer because of loss of confidentiality. Despite the non-secure nature of the internet, the society take the confidentiality and privacy of its users seriously and is committed to safeguarding their Privacy and Confidentiality.

Online Privacy 

This privacy notice tells you what to expect when this website collects personal information. It applies to information we collect about visitors to this website, and those who log in to this website.

When someone visits this website, we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting this website. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

  • Links: Links are provided for information and convenience only and the website group assumes no responsibility for, and does not endorse, the contents of any other website to which this site has links. The society cannot be held liable for damage suffered or loss or costs incurred howsoever caused, because of your use of any other site.

  • Linking to our site: You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval, or endorsement on our part where none exists. You must not establish a link from any website that is not owned by you. Our site must not be framed on any other site, nor may you create a link to any part of our site other than the home page. We reserve the right to withdraw linking permission without notice. The website from which you are linking must comply in all respects with the content standards set out in our acceptable use policy.

  • If you wish to make any use of material on our site other than that set out above, please complete the contact us form or email:   UKAOS@media1productions.co.uk

  • Use of Material: No part of this website may be copied, performed in public, broadcast, published or adapted without the prior written permission of the website group, except solely for your own personal and non-commercial use.

  • Copyright: All material contained in this website is the property of the website group and copyright is held by the website group, unless otherwise indicated.

  • Material Submitted by Users: Any material, information, or other communication you transmit or post to this site will be considered non-confidential and non-proprietary. The website group will have no obligations with respect to the communications. The society and its designees will be free to copy, disclose, distribute, incorporate, and otherwise use the communications and all data, images, sounds, text, and other things embodied therein for all commercial or non-commercial purposes. You are prohibited from posting or transmitting to or from this site any unlawful, threatening, libellous, defamatory, obscene, pornographic, or any other material that would violate any law.

  • Interactive services: We may from time to time provide interactive services on our site, including, without limitation:

    • Event booking

    • Discussion forum

    • User poll

    • Audit 

  • Where we do provide any interactive service, we will provide clear information to you about the kind of service offered, if it is moderated and what form of moderation is used (including whether it is human or technical).

  • We will do our best to assess any possible risks for users (and, for children) from third parties when they use any interactive service provided on our site, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks. However, we are under no obligation to oversee, monitor or moderate any interactive service we provide on our site, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our content standards, whether the service is moderated or not. 

  • Where we do moderate an interactive service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.

Your concerns

If you have any concerns about material which appears on our site, please complete the contact us form or email:  UKAOS@media1productions.co.uk        

Changes to The Condition of Use Policy

We may revise this condition of use policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you. Some of the provisions contained in this condition of use policy may also be superseded by provisions or notices published elsewhere on our site.

 

Thank you for visiting our site.

MEMBER PRIVACY POLICY

The UK Acute Oncology Society (UKAOS) is committed to protecting your privacy and meeting the requirements of data protection legislation.

When UKAOS talks about 'personal data' in this policy, it means any information which may be used to identify you, either directly or indirectly when combined with any other information UKAOS may hold about you.

This privacy policy covers our use of your personal data which UKAOS collects about you through registration, any membership and renewals process, registration for meetings, attendance at our meetings, and your other interactions with UKAOS.

In this privacy policy, when we refer to 'we', 'us', 'our' or ‘UKAOS’ we mean either the acting Secretariat  or the UKAOS Executive Committee.

The Secretariat is the data controller for the purposes of the Data Protection Act 1998 under the Information Commissioner's Office registration number: Z9368761.

If you would like to contact UKAOS about this privacy policy or for further details about how UKAOS uses your personal information please complete a contact form

Personal data collected by UKAOS

UKAOS holds the following personal information:

  • Personal data that you provide to us

We store personal data you provide directly to us through your registration/membership application and throughout the length of your membership, which includes registration for meetings, enquiries, preferences provided and attendance at meetings.

  • Personal data we collect about you

UKAOS stores personal data that it collects about you when you interact with us. These include things such as applications for registration/membership, registration for meetings and general enquiries. UKAOS may also hold on file information which is in the public domain, where appropriate.

UKAOS Executive Committee:

Officers/Trustees: Dr Ernie Marshall (Chair), Dr Hilary Williams (Treasurer), Dr Caroline Wilson (Secretary), Dr Claire Mitchell (Education Secretary), Naomi Clatworthy (External Communications Secretary), Philippa Jones (Membership Secretary)

Secretariat:  Media1 Productions Ltd

Reasons for collecting that personal data

UKAOS collects and stores personal data in order to provide you with membership-related services, such as access to the website and attendance at our meetings, on the basis of performance of a contract or to take steps to enter into a contract such as in the application for membership or renewal of membership.

UKAOS has contractual interests for processing your data which include:

  • collecting and storing information for research purposes in line with the UKAOS’s purposes
  • processing information in order to provide members with information about acute oncology news and meetings and services available as part of their membership
Who UKAOS shares your personal data with

UKAOS may share your personal data with the following types of organisations when required:

  • printing firms within the UK, in order to provide printed documents necessary for our meetings, such as delegate lists, seating plans for events and similar
  • on occasion: mailing houses within the UK, in order to post out information to you
  • the providers of the IT systems used by the Secretariat

UKAOS will only provide your personal information, such as name, specialty and location of work. Contact information will only be shared upon prior consent from you. However, members should be reminded that they may have given permission upon signing up as a member for their data to be shared with other members via the UKAOS website. Members can manage their preferences on this at any time by completing a contact form

Receiving communications from UKAOS and updating your preferences

Members receive emails from UKAOS about events and projects that UKAOS thinks may be of interest to them as a benefit of being a member of UKAOS. Members are able to update their contact preferences by completing a contact form

UKAOS may also send email communications to non-members whose personal details UKAOS has received through interest in or attendance at one of our meetings. UKAOS will only contact them with their consent and they can opt out of future communications at any time by completing a contact form

Retention of personal data

UKAOS retains personal data for no longer than required in line with:

    • UKAOS’s purpose
    • operational requirements
    • legislative requirements.
Personal data and your rights

Data protection legislation gives you the right to:

    • correct any data we hold about you that is not correct (Rectification)
    • request we delete data in some circumstances (Erasure)
    • block or suppress the further processing of your personal data in certain circumstances (Restriction)
    • request access to personal data that UKAOS holds about you (Subject Access)
    • in some circumstances, receive the personal data which you have provided to us, in a structured, commonly used and machine-readable format and have this transmitted to another data controller (Data Portability)
    • withdraw consent for processing your data
    • Please contact at UKAOS@media1productions.co.uk if you wish to exercise your rights in relation to personal data. If you have concerns about the way UKAOS has handled your personal data please contact UKAOS in the first instance. If you remain unsatisfied you can contact the Information Commissioner's Office (ICO) on 0303 123 1113 by emailing casework@ico.org.uk or by post at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

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